How to Prioritize Right in 10 Minutes and Work 10X Faster

Every one of my team members has a bucket load of tasks that they need to deal with every working twenty-four hours. On height of that, most of their tasks are either creative tasks or problem-solving tasks. Each 1 of them has had to learn how to prioritize tasks in order to become everything done.

Despite having many tasks to handle, our team is able to stay focused and creative and piece of work towards our goals consistently in a set amount of time.

I'm going to reveal to y'all how I helped my squad get more things done in less time through the power of correct prioritization. A few minutes spent reading this article could literally save you thousands of hours in the long run. So, let'due south go started with my method on how to prioritize things:

How to Prioritize With the Scales Method

One of our new editors came to me the other day and told me how she was struggling to go on up with the many tasks she needed to handle and the deadlines she constantly needed to stick to.

At the end of each mean solar day, she felt like she had done a lot of things merely oft failed to come up with creative ideas and to get manufactures successfully published. From what she told me, it was obvious that she felt overwhelmed and was growing increasingly frustrated about declining to accomplish her targets despite putting in extra hours most days. All of this was making information technology impossible for her to develop a skilful work life balance in the long term.

After she listened to my advice about utilizing the Scales Method, she immediately experienced a dramatic ascension in productivity, which looked like this:

• She could produce three times more than creative ideas for blog articles.
• She could publish all her articles on time.
• And she could finish all her work on fourth dimension every day (no more than overtime!).

If y'all're curious how she did it, read on for the step-by-stride guide:

1. Set Aside 10 Minutes for Planning

When it comes to tackling productivity issues, it makes sense to plan earlier taking activeness. Even so, don't go so involved in planning that you lot become trapped in it and never move beyond first base.

My recommendation is to give yourself a specific time menses for planning, but go on it brusk. ten or fifteen minutes should be acceptable to remember virtually your plan.

Use this time to:

• Look at the big moving picture.
• Think almost the current goal and target that you need/desire to achieve.
• Lay out all the tasks you need to do.

2. Align Your Tasks With Your Goal

This is the cadre component that makes the Scales Method effective as you larn how to prioritize.

It works like this:

Take a look at all the tasks you're doing, and review the importance of each of them. Specifically, mensurate a chore's importance past its price and benefit.

By cost, I am referring to the effort needed per task (including fourth dimension, money, and other resources). The do good is how closely the task can contribute to your goal.

To make this easier for you, I've listed below four combinations that volition enable you to quickly and easily make up one's mind the priority of each of your tasks:

Depression Cost + Loftier Benefit

Do these tasks kickoff because they're the simplest ones to consummate, but they'll aid yous go closer to your goal.

Approving artwork created for a sales brochure would likely fit this category. Y'all could easily decide on whether yous liked the artwork/layout, but your decision to approve information technology would trigger the production of the leaflet and the subsequent sales benefits of sending it out to potential customers.

High Price + High Do good

Suspension the high cost task down into smaller ones. In other words, suspension the big task into mini ones that take less than an 60 minutes to complete, and then re-evaluate these small tasks and fix their correct priority level.

Imagine if y'all were asked to write a product launch plan for a new, diary-free, protein pulverisation supplement. Instead of trying to write the programme in i sitting, aim to write the dissimilar sections at different times (due east.one thousand. spend 30 minutes writing the introduction, i hour writing the trunk text, and xxx minutes writing the determination).

Low Cost + Low Benefit

When learning how to prioritize time and tasks, this particular combination should be your everyman priority. Either requite yourself x-15 minutes to handle this job, or put these kinds of tasks in between valuable tasks as a useful break.

These are probably necessary tasks (east.g. routine tasks like checking emails), merely they don't contribute much towards reaching your desired goal. Keep them style downwards your priority listing.

Loftier Cost + Depression Benefit

Review if these tasks are actually necessary. Think of ways to reduce the cost if you decide that the completion of the task is required.

For instance, tin can any tools or systems help to speed upwardly doing the chore? In this category, you're likely to find things like checking and updating sales contacts spreadsheets. This can be a fiddly and fourth dimension-consuming matter to do without making mistakes. However, there are enough of apps out there that can make this procedure instant and seamless.

At present, coming dorsum to the editor who I referred to before, let's take a look at her typical daily job list:

Later on listening to my advice, she broke downwardly the loftier cost + loftier benefit task into smaller ones. Her tasks and so looked like this (in gild of priority):

And for the task about promoting manufactures to different platforms, afterwards reviewing its benefits, we decided to focus on the nearly effective platform simply, thereby significantly lowering the associated time cost.

Once yous've effectively analyzed the cost and benefits of your daily tasks, you lot tin dive into this Full Life Planner to make certain y'all complete everything on your list in the best mode possible.

Bonus Tip: Tackling Tasks With Deadlines

In one case you've evaluated your tasks, you'll know the importance of each of them. This will immediately give you a crystal-clear pic on how to prioritize based on which tasks would aid y'all to achieve more (in terms of setting goals). Sometimes, however, y'all won't be able to make up one's mind every chore'southward priority because there'll be due dates set past external parties, such as managers and agencies.

In cases like these, I propose that, after because the importance and values of your current tasks, align the list in a fashion that helps you meet deadlines and suit the priorities accordingly.

For example, permit'south dip into the editor'southward earth again.

Some of the articles she edited needed to be published by specific dates, and then these are urgent and of import tasks. The Scales Method allows for this, and in this example, her amended task list would look something similar this:

Hopefully, you lot can now see how easy it is to evaluate the importance of tasks and how to prioritize them into a workable lodge.

The Bottom Line

The Scales Method is different from anything else you lot've tried. By adopting the Scales Method, you'll begin to correctly prioritize your work and heave your productivity by upwardly to ten times!

Unlike other methods that don't really explain how to determine the importance of a job, my method will help you lot pause down each of your tasks into two parts: cost and benefit. My method will as well help you to have follow-up action based on different cost and benefit combinations, which can heave your career development overall.

Commencement right now by spending 10 minutes to evaluate your mutual daily tasks and how they align with your goal(southward). One time you have this information, it'll exist very like shooting fish in a barrel to put your tasks into a priority list. All that remains is that y'all kick off your side by side working day by following your new master list.

More than Productivity Tips

• How to Delegate Work Effectively (Footstep-Past-Step Guide)
• The Ultimate Guide to Prioritizing Your Work And Life
• What Is Time Management and How To Manage Your Time Wisely
• How to Focus and Maximize Your Productivity (the Definitive Guide)

Featured photo credit: Scott Graham via unsplash.com

mofflinourty1974.blogspot.com

Source: https://www.lifehack.org/684057/how-to-prioritize-right-in-10-minutes-and-work-10x-faster

Share this post